Audit Confirmation Procedures

Payment Management Services provides a confirmation of payment transactions.

The Payment Management System (PMS) allows grant recipients to provide auditors with a confirmation of payment transactions. To obtain a payment transaction confirmation, recipients can log into PMS and submit an Apex Report – Payment Transactions Inquiry.

Location of Apex Reports Manual: Login to PMS → select "Menu" → Apex Reports → Apex Manual

A history of all payment related transactions will be displayed in chronological order beginning with the most recent activity. The list of the transactions may include payments of a specific subaccount, payments within specific start and end dates, or payments with a specific confirmation number.

NOTE: For assistance with the PMS APEX-Payment Transactions Inquiry, you may contact the PMS Helpdesk at

NOTE: If the auditor needs the payment transaction confirmation to come directly from Payment Management Services, please have them submit a written request to the Accounting and Reports Branch at The request should include the PMS Payee Account number(s), PMS Document number(s), and the contact information of the individual requesting the payment transaction information (name, phone number, and email address).

Programmatic or specific grant award inquiries are handled by the recipient’s federal awarding agency.