GENERAL INFORMATION:

User Access

Banking

Payment Request

Adhoc Grant Recipient Inquiry

Reports

FFR Information

Returning Funds/Interest

Journal Voucher Information

Drawdown Correction Within a Payment Request

Cancelled Awards

Do Not Pay Information

Audit Confirmation Procedures

Grant Recipient FAQs

AGENCY SPECIFIC INFORMATION:

NASA

USAID

DOL ETA

Banking Information

Use this option to establish or change a bank accounts direct deposit information for a payee account or a payee subaccount. The payee account, subaccount, and the financial institution must be established before bank account information can be associated to an account. Additionally, you must have been granted access to the payee accounts and have been granted banking privileges. You will have the ability to modify both domestic and international banking information (if applicable). All banking requests are required to have supporting documentation attached to the request.


If you are a new recipient, you will need to obtain access to the Payment Management system prior to providing your banking information. If you already have access to the Payment Management System you will need to submit a request to update your privileges in PMS to add the role “add/update banking” prior to submitting banking information.

Document Requirements

Recipients with US bank accounts: All banking requests must include a copy of the SF- 1199A Direct Deposit Sign-Up form. Instructions for completing the SF-1199A Direct Deposit Sign-Up Form can be found HERE.


Recipients with International bank accounts: All banking requests must include a copy of the SF- 1199A Direct Deposit Sign-Up form and the International Bank Letter with authorized signatures on the bank letterhead.
International Bank Letter Instructions: HERE. Sample International Bank Letter: HERE.

To Add/Update Banking: Login to PMS → select "Menu" → User Account Maintenance → Add/Update Banking.

Location of Instructions: Login to PMS → select "Menu" → User Account Maintenance → User Account Maintenance User Guide → Add/Update Banking.

NOTE: If you do not currently have access to the Banking menu node, you do not have access to make changes to the banking information. To add access to banking, complete an Update Privilege Request.

Reasons for Rejected Requests:

SF-1199 Issues

  • The organization name registered in PMS, the Name of payee (SF1199A Section1), and Depositor Account Title
    (SF1199A Section 3) don’t agree.
  • An individual’s name is entered on SF1199A line B (this field should be blank).
  • The organization’s EIN is not entered on SF1199A line C.
  • SF1199A has strike-outs, information that has been altered by erasures or correction fluid.
  • SF1199A Section 2 is left blank.
  • SF1199A Section 3 is not completed in its entirety.
  • Typed signatures, digital signature, signatures created as part of the pdf functionality or cut/pasted signatures are not acceptable.

Incorrect information entered on PMS Bank Request

  • The routing number and/or account number entered on the request does not match the information on the SF1199A.
  • The Depositor Account Title entered on the request must match the Depositor Account Title listed in Section 3 of the SF1199A.

NOTE: All Banking Add/Update request(s) will be processed within four business days after PMS receives it.


For additional assistance, please contact your PMS Liaison Accountant.