AGENCY SPECIFIC INFORMATION:
When funds have been drawn from the incorrect subaccount, the correction can be made withing a payment request. This process can be used if the net result of returning funds and requesting funds equals a positive $.01 or more and the subaccounts are within the same Payee Account Number (PAN). This method cannot be used when returning funds to a cancelled or closed subaccount. When the subaccount is not listed on the subaccount screen, then it cannot be used. For example, when requesting funds from account A123P1 from subaccount XXX for $3,000 and returning funds to subaccount ZZZ for -$2,500 then the amount of returning funds would be entered with a negative (-) and result in a net payment of $500.
IMPORTANT - PLEASE INCLUDE THE FOLLOWING INFORMATION ON ALL ACH, Check and FedWire RETURNS:
*Electronic returns provide fields to include financial data. Please make use of these fields and include the requested information.
Returning funds to PSC via Automated Clearing House (ACH) means you will most likely be returning funds to PSC in the manner in which they were received at your organization.
Below is PSC ACH account information:
For payments sent in U.S. Dollars (USD):
For a USD payment, the payment sender must include:
This information must be in this section of the payment instructions or International Treasury Service (ITS) will not be able to identify for which agency the payment is intended. Without this identifying information, ITS will be required to return the payment as unidentified or unable to post. The receiving account is in the name of “Federal Reserve Bank of New York/ITS” and the payment originator should list that as the name on the beneficiary account.
NOTE: If your organization initiates an international ACH return, you are likely to incur a charge from your Financial Institution or their Correspondent Bank.
For a FedWire return, return via a WIRE:
NOTE: If your organization initiates a FedWire return, you are likely to incur a charge from your Financial Institution.
Returning funds via check will result in a processing delay. Please allow 4-6 weeks for processing of a payment by check to be applied to the appropriate PMS account.
To return interest on a grant not paid through the PMS, make your check payable to the Department of Health and Human Services.
Mail the Check to:
HHS Program Support Center
PO Box 979132
St. Louis, MO 63197
You can send a memo with breakdown of refund with the check, or you can email the memo to PMSCollections@psc.hhs.gov.
PMS is the central collection point for interest earned on federal grants.
If the grant for which you are returning interest is paid through PMS, the refund should include:
You may return funds for principle and interest in the same refund; however, you must note the amounts that should be applied to each.
If the grant for which you are returning interest is not paid through the PMS, the refund should be accompanied with: