GENERAL INFORMATION:

User Access

Banking

Payment Request

Adhoc Grant Recipient Inquiry

Reports

FFR Information

Returning Funds/Interest

Journal Voucher Information

Drawdown Correction Within a Payment Request

Cancelled Awards

Do Not Pay Information

Audit Confirmation Procedures

Grant Recipient FAQs

AGENCY SPECIFIC INFORMATION:

NASA

USAID

DOL ETA

Returning Funds

Returning Interest

PMS is the central collection point for interest earned on all federal grants, whether they are paid through the Payment Management System or not.

If the grant for which you are returning interest is paid through PMS, the refund should include:

  • An explanation stating that the refund is for interest
  • List the PMS Payee Account Number(s) (PANs)
  • List the grant number(s) for which the interest was earned
  • The return should be made payable to: Department of Health and Human Services.

If the grant for which you are returning interest is not paid through the PMS, the refund should include:

  • An explanation stating that the refund is for interest
  • The name of the awarding agency 
  • The grant number(s) for which the interest was earned
  • The return should be made payable to: Department of Health and Human Services.

Returning Principal

Refunds for Principal should only be sent to Payment Management Services if the award(s) was paid thru the Payment Management System.

Refunds should include the following information:

  • PMS Account Number (PAN). NOTE: The PAN is the same series of alpha-numeric characters used for payment request purposes (e.g.: C1234P1). This is important to indicate whom to credit the funding.
  • PMS document/sub account number
  • The reason for the return (e.g., Principal, Interest)

Electronic returns provide fields to include financial data. Please make use of these fields and include the requested information.

Domestic Automated Clearing House (ACH) Returns (Direct Deposit)

Returning funds to PSC via Automated Clearing House (ACH) means you will most likely be returning funds to PSC in the manner in which they were received at your organization.

Below is PSC ACH account information:

  • PSC ACH Routing Number is: 051036706
  • PSC DFI Accounting Number: 303000
  • Bank Name: Credit Gateway - ACH Receiver
  • Location: St. Paul, MN

International Automated Clearing House (ACH) Returns (Direct Deposit)

For payments sent in U.S. Dollars (USD):

  • Beneficiary Account: Federal Reserve Bank of New York/ITS (Can abbreviate: FRBNY/ITS)
  • Bank: Citibank N.A. (New York)
  • SWIFT Code: CITIUS33
  • Account Number: 36838868
  • Routing Number: 021000089
  • Bank Address: 388 Greenwich Street, New York, NY 10013
  • Payment Details (Line 70): Agency Name (abbreviated when possible) and Agency Locator Code (ALC)
  • Agency POC: James Kruper, (301) 492-4998

For a USD payment, the payment sender must include:

  • Agency Locator Code (ALC): 75010501
  • Name: US Department of Health and Human Services, PMS Account Number and Grant Subaccount Number in the Payment Details (Line 70) section of the SWIFT message.

This information must be in this section of the payment instructions, or the International Treasury Service (ITS) will not be able to identify the federal agency the payment is for. Without this identifying information, ITS will be required to return the payment as unidentified or unable to post. The receiving account is in the name of “Federal Reserve Bank of New York/ITS” and the payment originator should list that as the name on the beneficiary account.

NOTE: If your organization initiates an international ACH return, you are likely to incur a charge from your Financial Institution or their Correspondent Bank.

FedWire Returns

For a FedWire return, return via a WIRE:

  • FedWire Routing Number: 021030004
  • Agency Location Code (ALC)/Account Number:75010501
  • Bank Name: Treas NYC/Funds Transfer Division
  • Location: New York, NY

NOTE: If your organization initiates a FedWire return, you are likely to incur a charge from your Financial Institution.

Check Returns (USPS Only)

Returning funds via check will result in a processing delay. Please allow 4-6 weeks for processing of a payment by check to be applied to the appropriate PMS account.

To return interest on a grant not paid through the PMS, make your check payable to the Department of Health and Human Services.

Mail the Check to:

HHS Program Support Center
PO Box 979132
St. Louis, MO 63197

You may return funds for principal and interest in the same refund; however, you must note the amounts that should be applied to each.


If you have questions about sending a refund, a refund that has been sent, or a refund explanation for a refund sent via ACH, Check or FedWire, you may email them to PMSCollections@psc.hhs.gov.