Returning Funds/Interest

Returning Funds within a Payment Request

When funds have been drawn from the incorrect subaccount, the correction can be made withing a payment request. This process can be used if the net result of returning funds and requesting funds equals a positive $.01 or more and the subaccounts are within the same Payee Account Number (PAN). This method cannot be used if you are returning funds to a cancelled or closed subaccount. If the subaccount is not listed on the subaccount screen, then it may not be used. An example would be that you are requesting funds on account A123P1 from subaccount XXX for $3,000 and you are returning funds to subaccount ZZZ for -$2,500. The amount for returning funds would be entered with a negative (-). The net payment would be $500.

IMPORTANT - PLEASE INCLUDE THE FOLLOWING INFORMATION ON ALL ACH, Check and FedWire RETURNS:

PMS Account Number (PAN). NOTE: The PAN is the same series of alpha-numeric characters used for payment request purposes (e.g.: C1234P1). This is important to indicate whom to credit the funding.
PMS document number
The reason for the return (e.g. Excess cash, funds not spent, interest, part interest part other, etc.)

*Electronic returns provide fields to include financial data. Please make use of these fields and include the requested information.

Domestic Automated Clearing House (ACH) Returns (Direct Deposit)

Returning funds to PSC via Automated Clearing House (ACH) means you will most likely be returning funds to PSC in the manner in which they were received at your organization.

Below is PSC ACH account information:

PSC ACH Routing Number is: 051036706
PSC DFI Accounting Number: 303000
Bank Name: Credit Gateway - ACH Receiver
Location: St. Paul, MN

International Automated Clearing House (ACH) Returns (Direct Deposit)

For payments sent in U.S. Dollars (USD):

Beneficiary Account: Federal Reserve Bank of New York/ITS (Can abbreviate: FRBNY/ITS)
Bank: Citibank N.A. (New York)
SWIFT Code: CITIUS33
Account Number: 36838868
Bank Address: 388 Greenwich Street, New York, NY 10013
Payment Details (Line 70): Agency Name (abbreviated when possible) and Agency Locator Code (ALC)
Agency POC: James Kruper, (301) 492-4998

For a USD payment, the payment sender must include:

Agency Locator Code (ALC): 75010501
Name: US Department of Health and Human Services, PMS Account Number and Grant Sub-account Number in the Payment Details (Line 70) section of the SWIFT message.

This information must be in this section of the payment instructions or International Treasury Service (ITS) will not be able to identify for which agency the payment is intended. Without this identifying information, ITS will be required to return the payment as unidentified or unable to post. The receiving account is in the name of “Federal Reserve Bank of New York/ITS” and the payment originator should list that as the name on the beneficiary account.

NOTE: If your organization initiates an international ACH return, you are likely to incur a charge from your Financial Institution or their Correspondent Bank.

FedWire Returns

For a FedWire return, return via a WIRE:

FedWire Routing Number: 021030004
Agency Location Code (ALC): 75010501
Bank Name: Federal Reserve Bank
Treas NYC/Funds Transfer Division
Location: New York, NY

NOTE: If your organization initiates a FedWire return, you are likely to incur a charge from your Financial Institution.

Check Returns (USPS Only)

Returning funds via check will result in a processing delay. Please allow 4-6 weeks for processing of a payment by check to be applied to the appropriate PMS account.

To return interest on a grant not paid through the PMS, make your check payable to the Department of Health and Human Services.

Mail the Check to:

HHS Program Support Center
PO Box 979132
St. Louis, MO 63197

You can send a memo with breakdown of refund with the check, or you can email the memo to PMSCollections@psc.hhs.gov.

Returning Interest

PMS is the central collection point for interest earned on federal grants.

If the grant for which you are returning interest is paid through PMS, the refund should include:

An explanation stating that the refund is for interest
List the PMS Payee Account Number(s) (PANs)
List the grant number(s) for which the interest was earned
The return should be made payable to: Department of Health and Human Services.

You may return funds for principle and interest in the same refund; however, you must note the amounts that should be applied to each.

If the grant for which you are returning interest is not paid through the PMS, the refund should be accompanied with:

An explanation stating that the refund is for interest
The name of the awarding agency
The grant number(s) for which the interest was earned
The return should be made payable to: Department of Health and Human Services.

If you have questions about sending a refund, a refund that has been sent, or a refund explanation for a refund sent via ACH, Check or FedWire, you may email them to PMSCollections@psc.hhs.gov.