Payment Management System
Program Support Center

Cancelled Awards

What does it mean when an award authorization has been cancelled?

Under the provisions of Section 1405(a) of Public Law No. 101-510 amended 31 U.S.C. §§ 1551-1557 (commonly referred to as M-Account Legislation), all federal agencies are required to close fixed year appropriation accounts and cancel any remaining balances on any awards issued out of the fixed year appropriation accounts by September 30th of the 5th fiscal year after the period of availability. Translated into terms applicable to award recipients and awarding agencies, all undrawn award funding falling under the M-Account condition will no longer be available for program expenditures, obligations or payment requests.

What does this mean to me?

Awards funded using a 2016 fixed appropriation will cancel on September 30, 2021. Undrawn award funding issued from 2016 fixed appropriation account funds will no longer be available for program expenditures, obligations, or payment requests in the Payment Management System. The following is a schedule for the last day to draw funds on awards issued using 2016 fixed appropriation funds:

  • International Treasury Services (ITS) Payment - September 28, 2021
  • Automated Clearing House (ACH) Payment - September 29, 2021
  • Same Day/Domestic Wire Payment - September 30, 2021

If your agency normally requires an early monthly cut-off for payment requests, you must adhere to that schedule.*

All awards issued using 2016 fixed appropriation funds must be closed and all remaining balances cancelled by September 30, 2021.

What should I do?

Review all award documents that will cancel in your PMS account to ensure that all disbursements have been reported on both the FFR Cash Transaction Report and the final Federal Financial Report (FFR). Your last opportunity to report disbursements on the 2016 fixed appropriation awards is September 30, 2021 FFR Cash Transaction Report, unless the awarding agency that awarded the grant has requested that you report earlier.

When your organization has made its final disbursements, the disbursements should be reported on the FFR-Cash Transaction Report available at that time. You do not need to wait until September 30, 2021 report becomes available.

Below is an example of an award issued with 2016 fixed appropriation funds. You may view the awards in your account by utilizing the APEX Report - Authorization Transactions in the PMS, Adhoc Grantee Inquiry – Grantee Inquiry (menu selection is on the right side of the screen).

050 2016-KZF7000-4115 95,394.00 11/28/2015 11/30/2015 09/30/2016 11/28/2015

NET TC: 95,394.00
050 2016-K058785-4145 136,000.00 09/29/2015 10/1/2015 09/29/2016 10/1/2015

Still have questions?

Please contact your Grants Management Specialist(s) at the awarding agency(s) for specific information on how this legislation affects your award or for information on reporting expenditures on the FFR-Financial Status Report. Their contact information is located on the Notice of Grant Award.

If you have questions regarding viewing award authorizations in PMS, drawing funds, or reporting expenditures in PMS FFR-Cash Transaction Report, please contact your PSC Liaison Accountant. To obtain the contact information for the Liaison Accountant that handles your PMS account go to Find my Representative.

*NOTE: NASA will provide the payment request cut-off date at a later time. Please view their website for updates.