What does it mean when an award authorization has been cancelled?
Under the provisions of Section 1405(a) of Public Law No. 101-510 amended 31 U.S.C. §§ 1551-1557 (commonly referred to as M-Year Legislation), requires all federal agencies to close fixed year appropriation accounts and cancel any remaining balances on any awards issued out of the fixed year appropriation accounts by September 30th of the 5th fiscal year after the period of availability. Translated into terms applicable to award recipients and awarding agencies, all undrawn award funding falling under the M-Year status, will no longer be available for program expenditures, obligations, or payment requests.
What does this mean to me?
Awards funded using a 2020 fixed appropriation will cancel on September 30, 2025. Undrawn award funding issued with 2020 fixed appropriation funds, will no longer be available for payment requests in the Payment Management System.
Due to the additional review process implemented pursuant to EO 14222, all payment requests on FY 2020 awards need to be requested by Friday, September 19, 2025, at 4 p.m. E.T. Recipients are strongly encouraged to submit accurate, clear payment justifications, and to respond promptly and thoroughly to any requests for clarification.
If your agency normally requires an early monthly cut-off for payment requests, you must adhere to that schedule.*
All awards issued with a 2020 fixed appropriation funds, will their have any remaining balances cancelled on September 30, 2025.
What should I do?
Review all award documents that will cancel in your PMS account to ensure that final expenditures have been reported on the PMS Federal Financial Report (FFR) (if applicable). You may view the awards in your account by utilizing the APEX Report - Authorization Transactions in the PMS, Adhoc Grantee Inquiry – Grantee Inquiry (menu node is on the right side of the screen).
Below is an example of an award issued with 2020 fixed appropriation funds.
| T/C | ******FCO******** | *****INC-AUTH***** | POST DATE | *START DATE | *END DATE | *ISSUE DATE |
|---|---|---|---|---|---|---|
| 050 | 2020-KZF7000-4115 | 95,394.00 | 11/28/2018 | 11/30/2019 | 09/30/2020 | 11/28/2018 |
Still have questions?
Please contact your Grants Management Specialist(s) at the awarding agency(s) for specific information on how this legislation affects your award or for information on reporting expenditures on the FFR-Financial Status Report. Their contact information is located on the Notice of Grant Award.
If you have questions regarding viewing award authorizations in PMS or drawing funds, please contact your PMS Liaison Accountant. To obtain the contact information for the Liaison Accountant that handles your PMS account go to Find my Representative.
*NOTE: Link is as follows for NASA Payment Request Cutoff Timelines: https://pms.psc.gov/grant-recipients/nasa.html