System Alerts

This page lists the past System Alerts for the Payment Management System by the Program Support Center (PSC) of the U.S. Department of Health and Human Services (HHS).


For Department of Homeland Security (DHS) and Department of Agriculture (USDA): Effective for the period ending June 30, 2024, Grant recipients are no longer required to submit quarterly cash transaction reports (aka Federal Cash Transaction Report (FCTR) 30 calendar days after the end of each calendar quarter. Grant recipients will only be able to view and print past submission of their FCTRs.

Grant Recipients utilizing the Federal Financial Report (FFR-425) Functionality in PMS, we will pre-populate the cash transaction section (lines 10a through 10c) of the FFR using recipient real-time cash receipts (drawdowns, refunds, and journal vouchers) information from PMS and adjust recipient-reported disbursements to equal cash receipts on all non-closed subaccounts).

Recipients will be required to certify at the time of each drawdown request whether the cash drawdown request is for reimbursement of actual expenditures or is an advance for immediate disbursement. At the time of each drawdown request, recipients must assert that award funds are used in compliance with all award conditions and federal statutory requirements.

These changes do not impact the standard reporting requirements and deadlines for financial expenditure data, submitted in the SF-425, unless otherwise noted in the Notice of Award. Any questions regarding additional reporting requirements should be directed to your Grant Management Specialist/Federal Project Officer.

For Department of Treasury (DOT) and USAID: Effective July 21, 2024, grant recipients will no longer be required to submit quarterly cash transaction reports (aka Federal Cash Transaction Report (FCTR) 30 calendar days after the end of each calendar quarter. Grant recipients will only be able to view and print past submission of their FCTRs.

Any questions regarding additional reporting requirements should be directed to your Grant Management Specialist/Federal Project Officer.
All grant recipients must have an ID.me account to gain access to PMS. New user access requests for grant recipients will only be approved if you have an ID.me account. If you have questions related to creating an ID.me account or need technical assistance with accessing PMS via ID.me, instructions and additional guidance can be found HERE
Cancellation & End of Fiscal Year 2024 Payment Processing Deadlines: Awards funded from 2019 fixed appropriation will cancel on September 30, 2024. Undrawn award funding issued from 2019 fixed appropriation account funds will no longer be available for program expenditures, obligations or payment requests in the Payment Management System.

Awards funded from FY 2019 fixed year appropriation will need to be requested no later than the following dates:

* Please note, if the payment requires awarding agency approval, that you should you not wait until the deadline to enter the payment request. Waiting until the deadline may result in funds not being received.


More information about Cancelled Awards