Payment Management System
Program Support Center

  CANCELLATION: 2017 Fixed Year Funds Will Cancel on September 30, 2022. Awards funded using a 2017 fixed           appropriation will cancel on September 30, 2022. Undrawn award funding issued from 2017 fixed appropriation               account funds will no longer be available for program expenditures, obligations or payment requests in the Payment         Management System.

  Effective April 1, 2022, Department of Health and Human Services (HHS) grant recipients will no longer complete           the quarterly Federal Cash Transaction Report (FCTR). Additional information is available.

  Beginning of each quarter, the quarterly Federal Cash Transaction Report (FCTR) will be available to complete in             PMS for all NON-HHS Grant Recipients. The FCTR is due 30 days after the end of the quarter and is available for           revision prior to the beginning of the next quarter. Additional information is available.


Grant Recipients

The Payment Management System (PMS) is a tool to help grant recipients draw down funds and file the Federal Financial Report (FFR) . Primary responsibilities include: Executing awards; Maintaining minimum federal cash on hand by requesting funds from the Payment Management System only for immediate disbursement (3 business days) and reimbursement unless otherwise specified in your Notice of Award; Reporting cash disbursements to the Payment Management System and Maintaining your accounting records.

 

Grantors

The Payment Management System (PMS) helps Department of Health and Human Services (HHS) and Non-HHS Grantors manage grant payment requests, drawdowns, and disbursement reporting activities. Primary responsibilities include: Registering recipients (PMS personnel perform this function for Non-HHS grantors); Issuing award notices; Inputting authorization data into the Payment Management System; Approving Federal Financial Report (FFR) ; Monitoring awards; Closing out awards; and Reconciling your accounting records to the PMS information.


BUSINESS INFORMATION
Effective April 4, 2022, Payment Management System will transition from DUNS Number to New Unique Entity Identifier (UEI) created in Sam.gov. The UEI information will be updated in PMS based on the information received from Sam.gov. This transition will allow the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. Learn More from GSA
By the end of the year, PMS will no longer support Internet Explorer. Please use a Chromium based browser, e.g. Google Chrome.
Login.Gov is Now Available
Grant Recipients now have the option to use Login.gov to login to PMS. Additional information.
Update SAM.GOV Information
All grantees must have an active status in SAM.Gov for awarding agencies to register new grantees or make changes to existing grantee’s information in PMS. Review the information in SAM.Gov, verify the accuracy and make any necessary updates. SAM.GOV requires a yearly renewal to stay active.