Payment Management System
Program Support Center

Requesting Payment

Payment requests may be made as often as needed:

  • Daily
  • Weekly
  • Monthly
  • Bi-monthly

However, funds must be spent within three business days!

In accordance with Department of Treasury regulations, federal cash MUST BE DRAWN SOLELY TO ACCOMMODATE YOUR IMMEDIATE NEEDS ON AN “AS NEEDED” BASIS ONLY, and must not be held in excess of three (3) working days. The Department of Treasury issued regulations governing the flow of federal cash to recipient organizations. These regulations are intended to ensure that federal cash is disbursed from U.S. Treasury coffers only when the recipient needs cash for payment purposes. The regulations minimize the negative impact of federal cash withdrawals on the public debt and related financing costs to the Federal Government. At no time, therefore, should cash be requested to cover unliquidated encumbrances, obligations, or accrued expenditures until actual program disbursements are anticipated. {Reference Circular 1075 & 1084}

With certain exceptions as outlines in Section 22 (k) and (1) of OMB Circular A-110, Federal funds are required to be maintained in interest bearing bank accounts. Interest earned is to be remitted to DPM annually. Interest up to $250 may be retained to cover administrative expenses.


Requesting Funds on a Cash Pooling Account (Non-Subaccounts = G)

Request for Payment screen shot from PMS
  1. Enter your PMS Account Number
  2. Select the "Account" button

Request for Payment - Definitions

  • Payment Due Date - Always the next business date; unless otherwise stated in your initial welcome letter.
  • Expected Disbursement - The amount needed to pay invoices, etc.
  • Cash On Hand - The amount remaining from a previous payment request.
  • Payment Request Amount - The amount you are expected to receive in your bank account.
Request for Payment screen shot from PMS

Request for Payment - Domestic Grantees

Under the "Person Requesting Funds" section:

  1. Enter or Verify the First and Last Name
  2. Enter or Verify the Phone Number and Email Address

Under the "Payment Details" section:

  1. Enter the Payment Due Date - For Domestic Grantees, this is the next business day
  2. Enter the Expected Disbursement Amount
  3. Enter the Cash on Hand
  4. Enter the Payment Request Amount

Request for Payment - International Grantees

The Request for Payment for International Grantees is the same, with the exception of the Payment Due Date. For International Grantees, the Payment Due Date is the SAME DATE that you are entering the request in PMS.


Payment Request Confirmation

Request for Payment screen shot from PMS
  1. Review the Payment Request information on the screen. If you need a copy of the screen, print the screen now.
  2. Select the Request Payment button. You will not be able to go back to a previous screen after selecting Request Payment.

You will see a message reading "Done - Transaction Complete". Your payment request has now been submitted via the Payment Management System.


Requesting Funds on a Non-Cash Pooling Account (Sub-Accounts = B & P)

Request for Payment screen shot from PMS
  1. Enter your PMS Account Number
  2. Select the "Account" button
Request for Payment screen shot from PMS

Request for Payment

Under the "Person Requestiong Funds" section:

  1. Enter or Verify the First and Last Name
  2. Enter or Verify the Phone Number and Email Address

Under the "Payment Details" section:

  1. Enter the Payment Due Date - For Domestic Grantees, this is the next business day
  2. Enter the Expected Disbursement Ammount
  3. Enter the Cash on Hand
  4. Enter the Payment Request Ammount

Request for Payment - Sub-Account selection

Request for Payment screen shot from PMS
  1. Select the PMS sub-account from which you wish to request funds. You may select as many sub-accounts as necessary.
  2. Select the "SubAmount" button

Request for Payment - Sub-Account Ammount Requested

Request for Payment screen shot from PMS
  1. For each sub-account, enter the amount you are requesting
  2. Select the "Request_Payment" button

Request for Payment - Request Payment Completed

  1. Review the information on the screen. If you need a copy of the screen, please print before you select the "Done" button.
  2. When you are done with the review, select the "Done" button.
  3. You will receive a screen with the message "Done - Transaction Complete".