Payment Management System
Program Support Center

Payment File Upload

PMS enables a bulk payment upload to allow grantees to make payment requests from multiple sub-accounts via ACH (next business day) or Warehouse (future date) payments. State entities may make bulk payments via FEDWIRE only for mandatory programs which require same day payments.

  • The bulk payment file feature may be added to any existing PMS user profile once the Change User Access is submitted.
  • Please see the Instructions section below for Uploading your Payment File

NOTE: For additional assistance with using the new bulk payment file feature in PMS, please contact the ONE-DHHS Help Desk at 1-877-614-5533 or PMSSupport@psc.gov.


Instructions

Download the Payment Data Template

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After logging in to the Payment Management System with a PMS User ID and password, select “Payment” from the menu, and then select “Payment File Processing”.

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From the option menu select the radio button for “Download Payment Data Template”, and then select the “Continue” button.

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PSC recommends that the file be saved to the desktop as either a “.csv” or “.txt” document for easy retrieval. When retrieving the saved document, remember the file name that has been saved in order to upload the correct bulk payment file.


Upload the Payment Request File

Once the payment request amounts have been entered and saved, from the “Payment File Processing” screen, select "Upload Payment Request File", and then select the "Continue" button.

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Select “Browse” to retrieve the bulk file payment document from the desktop or the location of the saved file. Choose your "Payment Type". In this example, we've chosen “ACH (Next day pay)”. Select the “Upload” button to submit the data entered as a payment request.

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The "Upload Summary" screen allows you to verify that the correct file is chosen. If uploading multiple Payee Accounts, select an “Upload ID”.

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Select “Submit Payment Request”.


Payment Request

You'll receive an informational message about the payment due date based on the Payment Type.

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Select the OK button to continue.

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Verify or Enter:

  • Name
  • Telephone Number
  • E-Mail Address
  • Payment Due Date (always the next business date; unless otherwise stated in your initial welcome letter)
  • Expected Disbursement Amount (the amount needed to pay invoices etc.)
  • Cash On Hand (the amount remaining from a previous payment request)
  • Payment Request Amount (the amount you are expected to receive in your bank account)

Select the "Continue" button

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Verify that all payment request amounts have been correctly uploaded into PMS. Select the "Cancel" button to go back to the previous screen and make changes. If you need a copy for your records, please print this screen before selecting Request Payment. You will not be able to access previous screens. To submit the request, select the "Request_Payment" button.

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Once the transaction number appears, print the screen which shows all payment request information. Select the “DONE” button after printing the screen for your records. If the payment passes all edits, it will not be reviewed by a PMS Liaison account.


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When “TRANSACTION COMPLETE” screen is shown, the ACH bulk file payment request has been submitted in PMS. Payment will be deposited in the bank account on the next business day. Click on “Repeat Same Transaction Type”, to return to the Payment File Processing Menu


Request Payment from Upload

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If multiple PMS Accounts were uploaded, select “Request Payment from Upload” to process the other accounts.

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Select the radio button next to the “Upload ID” for the PMS Account you want to submit the payment request. Select the “Continue” button. Follow the same procedures for submitting payment requests demonstrated above.


Remove Upload Payment Data

If you don’t want to use a data file that you have uploaded, you can remove it from the system. From the main screen, select the “Remove Upload Payment Data” radio button, and then select the “Continue” button.

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You will see your uploaded filenames. To remove a data file, select the radio button next to the filename and select the "Continue" button.

Review to ensure that is the data file you wish to remove.

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Select the "Remove" button.

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The notification “Remove Transaction Complete” will be displayed.

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