Payment Management System
Program Support Center

Financial Status Report

After logging in to the Payment Management System as a Grantee User with a PMS User ID and Password:

Select the PMS menu heading entitled: “Disbursement”

Screen shot of the PMS home page.

Select the sub-heading entitled: “FFR Financial Status Report”

Enter the assigned “Payee Account Number (PAN)”

Select Reporting Period(s): “All”

Select Report Status - N -- Report Available to be completed

Select the Continue button to go to the Financial Status Report – Current/Future Report Screen.

screen shot of the enter search criteria.

If an exact match to the Payee Account or/and Federal Grant ID exists, the following Federal Financial Report screen will be displayed:

Under the ‘Action’ item column dropdown I want to... menu – you will have Action items included in the list below. Select an available Action item based on the action needed.

  • Prepare/Certify
  • Subscribe
  • See Workflow

Under the ‘Action’ item column dropdown I want to... select “Prepare/Certify” - option to go to the Federal Financial Status Report Screen.

Screen shot of Action Selection Prepare/Certify.

To submit the Federal Financial Report, follow the steps outlined below:

  • Report Frequency field (6a) will default, based on the Agency report submission.
  • Select the Report Type field (6b), Interim Report or Interim Final.
  • Select the Basis of Accounting field (7), Cash or Accrual.
  • Federal Cash fields (10a), (10b) and (10c) amounts will prepopulate for Agencies (ACF, DOS, USDA-FSIS).
  • Federal Expenditures and Unobligated Balance filed (10d) amount will prepopulate for Agencies (ACF, DOS, USDA-FSIS, VA-SSVF).
  • Cash on Hand (10c) (Auto Calculate) = Cash Receipts (10a) - Cash Disbursements (10b)
  • The amounts in this fields (10g), (10h), (10k) (10o) are auto calculated.
  • The amount in either (10m) or (10n). Do not enter amount in both (10m and 10n) line items.
  • Optional: Enter the appropriate values and select the Save button to save the data.
  • Select the Cancel button to cancel the transaction.
  • Sign the Signature of Authorized Certifying Official field (13b) and select the Certify button to certify the transaction.
  • A popup window will appear, requesting to check the box in Section 13 and the button label will change from “Certify” to “Submit.”
  • Select the Submit button to complete the FFR report.

NOTE: A Federal Financial Report can be opened in view mode by PMS Users, Grantees/Recipients, and/or Agency Users to View or Print the FFR report.

Screen shot of the FFR Report Screen.

A popup window will appear, requesting to check the box in Section 13 and the button label will change from “Certify” to “Submit.”

Screen shot of the certify disclaimer ffr popup message Screen.

Select the Submit button to complete the FFR report.

Screen shot of the Submit ffr screen with the certify check box, and the submit button highlighted with red squares.

After certifying and submitting, the “Certify Transaction Complete” message will be displayed.

Screen shot of the certify transaction complete Screen.

From the “Certify Transaction Complete” screen, select the Return to List button to go to the Financial Status Report – Current/Future Report Screen.

NOTE: Current Report Status change from - N -- Report Available to be completed to - P -- Report Certified/Pending Agency Approval

Screen shot of the Report certificed status listing Screen.

Under the ‘Action’ item dropdown menu I want to... select the “View" option to open the Federal Financial Report in view mode.

Screen shot of the View menu choice from on the certified report status Screen. Screen shot of the FFR Report View Screen.

After viewing the FSR report data, select the "Done" button.

The “Done Transaction Complete” message screen will be displayed.

Screen shot of the transaction complete Screen.

Select the "Return to List" button to go back to the Financial Status Current/Future Report Search Screen.

Under the ‘Action’ item dropdown menu I want to... select the “Print” - option to open the Federal Financial Report in print view to Print the FSR report.

Screen shot of the print menu choice from the certified report status Screen. Screen shot of the ffr report print Screen.

Under the ‘Action’ item dropdown menu I want to... select “See Workflow” - option to go to the Federal Financial Report Workflow Screen.

Screen shot of the See Workflow menu choice from the Certified report status Screen. Screen shot of the FFR workflow revise report Screen.

Select the Return to List button to go back to the Financial Status Report Search Screen.