Payment Management System
Program Support Center

Adhoc Grantee Inquiries

Use this process for creating, running, and storing Grantee Inquiries in the Payment Management System

  • Account Balance Data - Authorized grant award information, payments made and funds available
  • Authorization Transactions - Award amount, budget period and date posted in PMS
  • Payment Data - Payment History including payments deposited and rejected
  • Summary Grant Data - Grant expenditures reported on the most recent FFR 425 Federal Cash Transaction Report (FCTR)

Once you have accessed the Payment Management System, on the left-side menu:

  1. Select "Inquiry"
  2. Select "Adhoc Grantee Inquiry"
  3. Choose one of the four (4) inquiry types described above, from the dropdown menu
  4. Select the "Continue" button
PMS Logon box screen shot, with the OK button highlighted with a red box.

Account Balance Data

PMS Logon box screen shot, with the OK button highlighted with a red box.
  1. Entering an Inquiry Name is not necessary. Only use this if you wish to save your query for a later date.
  2. Enter the assigned PMS “Payee Account Number (PAN)” Note: You may also enter the PMS sub-account number, if desired.
  3. Select the “Run Inquiry” button.
PMS Logon box screen shot, with the OK button highlighted with a red box.

Authorized grant award information, payments made and funds available

PMS must obtain approval from an Awarding Agency if a grantee requests funds from an “expired” grant. An “expired” grant is one that is more than 90 days past the Budget End Date.

Payment requests will be rejected if approval is not received within three (3) business days of notification from PMS Liaison Staff.


Authorization Transactions

PMS Logon box screen shot, with the OK button highlighted with a red box.
  1. Entering an Inquiry Name is not necessary. Only use this if you wish to save your query for a later date.
  2. Enter the assigned PMS “Payee Account Number (PAN)” Note: You may also enter the PMS sub-account number, if desired.
  3. Select the “Run Inquiry” button.
PMS Logon box screen shot, with the OK button highlighted with a red box.

Award amount, budget period and date posted in PMS


Payment Data

PMS Logon box screen shot, with the OK button highlighted with a red box.
  1. Entering an Inquiry Name is not necessary. Only use this if you wish to save your query for a later date.
  2. Enter the assigned PMS “Payee Account Number (PAN)” Note: You may also enter the PMS sub-account number, if desired.
  3. Select the “Run Inquiry” button.
PMS Logon box screen shot, with the OK button highlighted with a red box.

T/C (Transaction Codes):

  • 908 - Return of Funds
  • 911 - Return of Interest
  • 916 - Fed Wire "Same" Day Payments
  • 927 - ACH "Next" Day Payments
  • Z27 - Payment was rejected
  • PNT - Banking Updated

Summary Grant Data

PMS Logon box screen shot, with the OK button highlighted with a red box.
  1. Entering an Inquiry Name is not necessary. Only use this if you wish to save your query for a later date.
  2. Enter the assigned PMS “Payee Account Number (PAN)” Note: You may also enter the PMS sub-account number, if desired.
  3. Select the “Run Inquiry” button.
PMS Logon box screen shot, with the OK button highlighted with a red box.

Grant expenditures reported on the most recent FFR 425 Federal Cash Transaction Report (FCTR)

Column Definitions:

  • AGY - Awarding Agency identifier
  • *GRANT* - PMS Grant Award #
  • *AUTHORIZED* - Grant award amount authorized
  • *DISBURSED* - Amount reported on the FCTR
  • *RPT DISB* - Date disbursements were last reported
  • DS (code)
    • C - Closed
    • O - Open
    • A - Active Grant
    • I - Incactive Grant
    • P - Closing Transaction Begun