AGENCY SPECIFIC INFORMATION:
ACF grantees participating in a discretionary or mandatory grant program are required to submit financial reports detailing both the cash transactions made for its Federal award(s) and separate reports detailing the expenditures made for the same award(s). For most grantees, filing requirements are satisfied by using the same report, Form SF-425, "Federal Financial Report."
Cash transactions are reported quarterly with online reporting to the HHS Payment Management System (PMS) on lines 10a, b and c of Form SF-425. Expenditures, obligations and liquidations are reported either quarterly, semiannually or annually to ACF on lines 10d through 10o of Form SF-425. Grantees meet their reporting requirements to ACF via various methods, with some programs requiring online reporting to the ACF Online Data Collection System (OLDC) and others through submission of reports via the electronic grants system, GrantSolutions.
ACF and the Program Support Center are conducting a pilot project to assess the benefits of having grantees submit all reports to a single site. This will be less burdensome on grantees and assist with the reconciliation of expenditures/disbursements and allow for timely closeout of grants.
Beginning with the FY 2016 grant awards, this system of separate online reporting will be consolidated into a single reporting system. Starting with these awards, both the cash transactions (Lines 10 a, b and c) and the expenditures, obligations and liquidations (Lines 10d through 10o) will be reported through the grantee online accounts with PMS. This information will no longer be reported separately using OLDC or GrantSolutions.
Please note the following important conditions:
Every grantee should already have a PMS account to allow access to complete Form SF-425. If your office needs additional user access, please contact your PMS Liaison Accountant. Questions related to fiscal reporting and other administrative requirements should be directed to the assigned Grants Management Specialist identified in your Notice of Award.