Payment Management System
Program Support Center

Department of State
The information here is specific to the Department of State

Financial Reporting Requirements
Beginning January 1, 2011, Department of State (DOS) Bureaus will require their grantees to submit the FFR- FSR (Financial Status Report) via the Payment Management System. The Federal Financial Report (FFR) has two components: The Federal Cash Transaction Report (FCTR) and the Federal Financial Report (FFR) formerly the FSR. The FCTR must be submitted one business day prior to completing the FFR. Both reports are used as part of the FFR submission. Department of State requires that "both" components be completed quarterly to be compliant.

Federal Assistance Data Review (FADR)
The Foreign Assistance Data Review (FADR) is an initiative at the Department of State to improve the overall quality, reliability, and availability of foreign assistance data to provide Congress, Department leadership and the public with an accurate picture of the Department’s foreign assistance portfolios. FADR affects the way foreign assistances is tracked and accounted for in the Department and impacts many Department financial systems.

Beginning in mid-December 2020, all new authorizations and payments referencing those authorizations with Foreign Assistance Funding will be required to have the following FADR Fields: (1) Benefiting Country (region, sub-region or world-wide) and (2) Program Area.

Please select this link for FADR Recipient Quick Reference Guide.

DOS Webinar Training

Payment Management System is hosting webinar training sessions for those organizations who receives federal grants from the Department of State (DOS).

In this two (2) hour session, grant recipients will learn how to:

  • Master PMS Access Fundamentals
  • Run Account Inquiries
  • Submit a Payment Request
  • Complete Federal Financial Report (FFR): Quarterly FCTR and FSR’s
  • And much more

In addition, this session offers a highly interactive question and answer period at the conclusion of the webinar to get the most out of the PMS system.

Schedule (U.S. Eastern Time)

  • Wednesday, March 9, 2022 – 1:00 PM to 3:00 PM – Register Here
  • Wednesday, April 6, 2022 – 10:00 AM to 12:00 Noon – Register Here

Registration must be completed two days prior to your preferred session.